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Regulatory Compliance

The electronic construction diary is not only a vital tool for managing construction projects but also a legal document subject to strict regulatory compliance. This document highlights how BAUSW meets the key requirements, ensuring security, legality, and reliability while keeping user control and simplicity at the forefront.

Data Retention and Integrity

Record Integrity

Construction diaries must be tamper-proof to guarantee the validity of entries.

BAUSW records all data changes in an immutable audit log, ensuring full traceability. Once an entry is electronically signed, it becomes unchangeable, providing legal certainty and maintaining compliance.

Retention Period

Legal or contractual obligations often require retaining the construction diary for extended periods (e.g., 10 years for defect liability under civil law).

With BAUSW, users have complete control over data retention. As a self-hosted solution, BAUSW allows clients to maintain their software indefinitely on their own systems, with full access to data. Additionally, data can be exported to formats such as PDF or CSV, making it easily shareable and archivable.

Accessibility

The diary must remain accessible to authorized stakeholders like project managers, supervisors, and inspectors, with secure and reliable access.

BAUSW is a modern web-based application accessible from any supported device, anytime, without requiring software installation. Role-based access control ensures only authorized personnel can view or edit the diary, enhancing security.

Data Protection and Privacy (GDPR)

Handling personal data (e.g., worker names, supervisor signatures) requires strict compliance with GDPR regulations to protect individual privacy.

BAUSW prioritizes data protection by:

  • Offering full data ownership without sharing it with third parties.
  • Leveraging privacy-focused tools such as ALTCHA to avoid cookies and user tracking.
  • Using cookies strictly for essential authentication purposes, minimizing unnecessary data processing.

These features ensure that BAUSW remains fully GDPR-compliant while safeguarding user privacy.

For legal validity across the EU, electronic records must comply with the eIDAS regulation, including support for electronic signatures and timestamps.

BAUSW supports advanced and qualified electronic signatures (PAdES format), ensuring that records are legally valid and admissible under EU law.

Technical Standards

Software managing sensitive documentation must adhere to industry best practices for security and reliability.

BAUSW is built on secure, scalable technology, adhering to EU technical and security standards. Key features include:

  • Robust system integrity, ensuring reliable operations.
  • Audit trails for every action, supporting accountability.
  • Flexible encryption options for protecting data at rest and in transit.

Customer Responsibility: As a self-hosted solution, BAUSW allows users to implement additional security measures, such as encrypted backups, enhanced access controls, and regular updates, to meet specific project or organizational standards.

Why Choose BAUSW for Compliance?

  • Full Control: BAUSW ensures users maintain ownership of their data without relying on third-party servers.
  • Scalability: Designed to handle projects of all sizes, BAUSW grows with your needs while staying compliant.
  • Flexibility: Exportable data and configurable features allow seamless integration with existing systems.
  • Security: Powered by privacy-first tools and best practices, BAUSW prioritizes data protection at every level.

By choosing BAUSW, you ensure that your electronic construction diary meets all regulatory requirements while enjoying the benefits of a flexible, self-hosted platform.